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This helpful information is from the Santa Barbara County VOAD.  

Disaster Cost Reimbursement
Through the State Private Nonprofit Organizations Assistance Program
June 5, 2012

The California State Private Nonprofit Organizations Assistance Program (PNPOAP) allows certain eligible Private Nonprofits (PNP) or an Intermediary PNP applicant to receive state assistance for extraordinary costs incurred while providing assistance at the request of local agencies during a state disaster event. After a state disaster has been declared, an eligible PNP applicant may apply for reimbursement for the extraordinary cost of performing an essential community service at the request of an affected local agency.

The documents listed below are provided for your convenience. We recommend that you visit the PNPOAD web page for the latest information and documents.

Presentation by Vicki McGuiness

Vicki McGuiness, Director of Emergency Services, OperationOC, gave a presentation about the process of applying for reimbursement at the June 5, 2012, SBC VOAD All-Member Meeting, which is now available for viewing online

Before viewing the YouTube videos, we recommend that you print copies of Vicki's PowerPoint presentation and notes and the forms listed below under "Application Forms" and "Exceptional Administrative Overhead." 

Application Forms

The following documents are utilized during the process of qualifying for and applying to receive reimbursement under this program. Before downloading these documents, you may wish to review Guidance for Requesting Assistance.

Exceptional Administrative Overhead

A Force Account Labor Summary can be used to request reimbursement for exceptional staff time spent administering the process:

Advance Agreements

Two agreements can help local agencies can take advantage of the PNPOAP: (1) an agreement between the County Office of Emergency Management or equivalent government agency and the participating PNPs and (2) an agreement between participating PNPs and an Intermediary PNP, if one has been designated. You may use the documents below as templates for agreements in your area: 

Government Website Links

The forms referenced in Vicki McGuiness's presentation can be downloaded from the following websites:

Background Information

The following documents from February 23, 2011, provide background information on the PNPOAP:

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